Privacy Policy for Document Expiry

Effective Date: 2026-04-11 Developer: Muhammad Ilyas Contact: muhammadilyas15@gmail.com

1. Introduction

Document Expiry ("we", "our", "the app") is a personal document organizer that helps you track important documents and their expiry dates — such as passports, national IDs, driver's licenses, insurance policies, visas, work permits, warranties, and certificates — and sends you timely renewal reminders.

This Privacy Policy explains how Document Expiry handles your information when you use the app. No account or sign-in is required to use Document Expiry. All of your documents, photos, and personal details are stored only on your device.

By using Document Expiry, you agree to the practices described in this policy.

2. Information We Collect

2.1 Information You Provide (Stored On-Device Only)

You can voluntarily enter the following information for each document you add to the app. All of it is stored exclusively on your device in a local Room database:

Document records (Document entity):

• Title / name of the document
• Category (e.g., Passport, ID, License, Insurance, Visa, Warranty, Certificate)
• Issuer / issuing authority
• Document number (passport number, ID number, license number, visa number, policy number, etc.)
• Issue date and expiry date
• Front and back photos of the document
• Free-form notes
• Reminder lead time (number of days before expiry)
• Archive status, creation and last-updated timestamps

Document categories (DocumentCategory entity):

• Category name and icon (pre-seeded categories plus any custom categories you create)

2.2 Sensitive Personal Identifiers — Important Notice

Document numbers (passport, national ID, driver's license, visa, insurance policy number, etc.) are highly sensitive personal identifiers. Document Expiry treats this data with extra care:

• Document numbers and photos are stored only in the app's private local database and app-private internal storage on your device.
• They are never uploaded to our servers, never synced to the cloud, never shared with advertisers, and never transmitted over the network by the app under normal use.
• The only way this information leaves your device is if you explicitly choose to share or export it yourself (for example, using the system share sheet to send a document to another app).
• We, the developer, have no access to your documents, photos, or document numbers at any time.
• Because the data lives on your device, you are responsible for securing your device (screen lock, device encryption, trusted backups). Uninstalling the app permanently deletes all data stored by the app.

2.3 Information Collected Automatically

When you use the app, the following limited technical data may be collected by third-party SDKs (see Section 5) for crash reporting, analytics, and advertising:

• Device model, manufacturer, OS version, app version, language, and region
• Anonymous / resettable advertising identifiers
• Crash logs and stack traces (no document content is included)
• Aggregated usage events (screens opened, feature usage) via Firebase Analytics
• Approximate (IP-based) location used by the ad SDK for ad serving and regulatory compliance

This automatically collected data is never linked to the contents of your documents.

3. How We Use Your Information

On-device data (documents, photos, notes, categories) is used solely to:

• Display, search, filter, and organize your documents inside the app
• Compute expiry status (valid / expiring soon / expired)
• Schedule and deliver local reminder notifications before documents expire
• Enforce the free-tier limits on the number of documents and custom categories
• Allow you to share or export individual documents when you choose to

Automatically collected technical data is used to:

• Diagnose crashes and improve app stability (Firebase Crashlytics)
• Understand aggregated feature usage (Firebase Analytics)
• Display advertisements to free-tier users (Google AdMob)
• Process in-app purchases and subscriptions (Google Play Billing)
• Obtain and record consent where required (Google UMP)
• Deliver in-app update prompts (Google Play In-App Update)

4. Data Storage and Security

4.1 Local Storage Only

• All documents, photos, categories, and settings are stored locally on your device using an on-device Room (SQLite) database and SharedPreferences.
• Front and back document photos are saved to the app's private internal storage and are only accessible by Document Expiry. Other apps cannot read them.
• Document Expiry does not include any cloud sync, online account, or server-side backup for your document data. We do not operate a backend that stores your documents.

4.2 No Cloud Storage of User Content

Document Expiry does not use Firebase Authentication, Firebase Firestore, Firebase Storage, or any other cloud database. Your documents never leave your device through the app.

4.3 Security Measures

• Document data and photos live inside the app's sandboxed, private storage area which is isolated from other apps.
• All network traffic initiated by bundled SDKs (ads, analytics, crash reporting, billing, updates) uses HTTPS/TLS encryption.
• The app respects Android's runtime permission model.
• No password or credential is stored by the app.

5. Third-Party Services

We do not sell, rent, or trade any of your personal information. However, the app integrates the following third-party SDKs which may process limited technical data as described above:

5.1 Advertising

• Free-tier users see advertisements served by Google AdMob.
• AdMob may use advertising identifiers and limited device data to deliver and measure ads.
• You can opt out of personalized advertising via Settings > Google > Ads on your device (or the equivalent setting).
• Purchasing a Premium subscription (monthly / yearly) or the one-time Lifetime upgrade removes all advertisements.

6. Photos and Camera

Document Expiry lets you attach a front and a back photo to each document so you can visually identify it later.

• Photos are captured or picked only when you explicitly choose to add them through the app's UI. The app uses Android's Photo Picker (PickVisualMedia) and/or the camera.
• Captured/selected photos are saved to the app's private internal storage via FileProvider. They are not placed in your public gallery and are not visible to other apps.
• Photos are never uploaded to any server by the app.
• You can delete any photo at any time by editing or deleting the corresponding document. Uninstalling the app permanently deletes all photos it stored.

7. Notifications

Document Expiry uses local notifications only to remind you about documents that are about to expire or have expired.

• Reminders are scheduled on-device using Android's WorkManager, based on each document's expiry date and your configured lead time.
• No notification content is sent from or through any remote server. The app does not use Firebase Cloud Messaging or any push-notification service.
• On Android 13 and above, the app requests the POST_NOTIFICATIONS runtime permission. You can grant or deny it, and you can disable notifications at any time from the Android system settings for the app.

8. Children's Privacy

Document Expiry is not directed at children under the age of 13. We do not knowingly collect any personal information from children under 13. If you believe a child has used the app to enter personal information, simply uninstall the app to remove that data from the device.

9. Your Rights and Choices

Because your data stays on your device, you are fully in control of it at all times:

• View — every document you entered is visible inside the app.
• Edit — you can update any field of any document at any time.
• Delete — you can delete individual documents, photos, or custom categories. You can also clear all app data via Android's system Settings > Apps > Document Expiry > Storage > Clear data, or simply uninstall the app to erase everything.
• Export / Share — you can share a document through the Android share sheet when you choose to.
• Notifications — disable anytime from app or system settings.
• Ads — opt out of ad personalization via device settings, or upgrade to Premium / Lifetime to remove ads entirely.

10. GDPR and Regional Rights

If you are located in the European Economic Area (EEA), the United Kingdom, or another region with similar laws, you have the following rights with respect to personal data:

• Right to access
• Right to rectification
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing

Because Document Expiry stores your documents exclusively on your device and the developer has no access to them, you can exercise most of these rights directly inside the app (view, edit, delete) or by uninstalling the app.

For any technical data handled by third-party SDKs (Firebase, AdMob), the app uses Google's User Messaging Platform (UMP) to collect and record your consent for personalized ads in compliance with GDPR / ePrivacy requirements.

For any remaining questions, contact us at muhammadilyas15@gmail.com.

11. Data Retention

We keep your information only for as long as it is needed for the purposes described in this policy.

• All of your entries stay on your device. We operate no server for this data and never receive a copy of it, so there is nothing for us to retain. Your data is kept until you delete the individual entry, clear the app's storage, or uninstall the App. Uninstalling removes all of it from the device.
• Crash reports (Firebase Crashlytics) — automatically deleted after 90 days.
• Analytics data (Firebase Analytics) — retained in aggregated, non-identifying form for a maximum of 14 months, then automatically deleted.
• Support emails — if you contact us, your message is retained for up to 24 months after your enquiry is resolved, then deleted.
• Purchase records — retained by Google Play for the period required by applicable tax and accounting law. We do not hold separate copies.

12. Data Deletion — How to Delete Your Data

You can delete your data at any time. Delete individual entries Open any entry in the App and tap Delete. It is removed immediately from the device. Uninstall Uninstalling the App removes all locally stored data from your device. Request deletion by email If you cannot access the App, or you want written confirmation that your data has been erased, email us at muhammadilyas15@gmail.com with the subject line "Document Expiry – Data Deletion Request". We will verify the request, delete all associated data, and confirm by email within 30 days. There is no charge for this.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Effective Date" at the top and, where appropriate, post a notice inside the app. Your continued use of Document Expiry after any changes constitutes acceptance of the updated policy.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your data, please contact us:

Email: muhammadilyas15@gmail.com Developer: Muhammad Ilyas

Privacy Policy URL: https://itworldpro.com/document-expiry/privacy-policy